Sample of Agenda, Notice and Minutes | CA Cap-II Notes | Business Communication

Sample of Board Meeting Agenda

STC Pvt. Ltd. – Board Meeting Agenda

Date: 25th September 2025
Time: 10:00 AM – 12:30 PM
Venue: Conference Room, STC Office

Agenda Items

1. Call to Order
• Chairperson opens the meeting and welcomes all members.
2. Approval of Previous Meeting Minutes
• Review and approval of minutes from the last board meeting.
3. Financial Report
• Presentation and discussion of quarterly financial statements by the CFO.
4. Operational Updates
• Updates from departments on ongoing projects and key performance indicators.
5. Strategic Planning
• Discussion on new business opportunities, long-term goals, and growth strategies.
6. Policy Review and Approvals
• Review and approval of new or revised company policies.
7. Other Matters
• Discussion of any additional issues or proposals raised by board members.
8. Next Meeting Schedule
• Decide the date, time, and venue for the next board meeting.
9. Adjournment
• Chairperson formally closes the meeting.

Sample of Notice of Staff Meeting

Notice

Organization: STC Pvt. Ltd.
Date: 16th September 2025

Subject: Notice of Staff Meeting

All staff members are hereby informed that a meeting will be held to discuss important organizational updates and upcoming projects.

Details of the Meeting:

• Date: 20th September 2025
• Time: 10:00 AM
• Venue: Conference Room, STC Office

Agenda:

1. Review of ongoing projects
2. Planning for upcoming initiatives
3. Discussion on organizational updates
4. Any other matters

All staff members are requested to attend the meeting punctually.

By Order of:
Mr. Santosh Tharu
Designation
STC Pvt. Ltd.

Sample of Board Meeting Minutes

STC Pvt. Ltd. – Board Meeting Minutes

Date: 25th September 2025
Time: 10:00 AM – 12:30 PM
Venue: Conference Room, STC Office
Chairperson: [Name]
Minutes Prepared by: [Name]

Attendees:

• [Member 1]
• [Member 2]
• [Member 3]
• [Member 4]

Agenda & Minutes:

1. Call to Order
• The meeting was called to order by the Chairperson at 10:00 AM.
2. Approval of Previous Meeting Minutes
• Minutes of the previous meeting were reviewed and approved unanimously.
3. Financial Report
• CFO presented the quarterly financial statements.
• Members discussed key financial indicators and approved the report.
4. Operational Updates
• Departments provided updates on ongoing projects.
• Action points were assigned for pending tasks.
5. Strategic Planning
• Discussion on new business opportunities and growth strategies.
• Agreed to form a task force to evaluate potential investments.
6. Policy Review and Approvals
• Reviewed updated company policies.
• Approved changes to the employee leave policy.
7. Other Matters
• Discussed miscellaneous proposals raised by members.
8. Next Meeting Schedule
• Next meeting scheduled for 25th December 2025 at 10:00 AM.
9. Adjournment
• Meeting adjourned at 12:30 PM.

Signature:
Chairperson: ___________________
Minutes Prepared by: ___________________